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Guides to captioning a room

Plain-language guides on live captioning, accessibility obligations, and how the options compare — written for the person who has to make the next event work.

5 articles · New guides monthly

Live captions for church services
One service. Three ways for people to follow every spoken word.
Church accessibilityJuly 28, 202613 min read

Live Captions for Church Services: Phone, Projector and QR Setup

A practical guide to setting up live church captions on a phone, projector and personal devices using a QR code.

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Affordable live captioning
Spend where accuracy matters most, then make every caption easy to reach.
Event accessibilityJuly 28, 202612 min read

Affordable Live Captioning Options for Small Events

A practical guide to choosing an affordable captioning setup based on your event size, audience needs and available equipment.

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AI live captions vs CART
Choose based on the audience, the content and the cost of getting a word wrong.
Captioning comparisonJuly 28, 202613 min read

AI Live Captions vs CART: Which Should Your Event Use?

Learn when AI captions are practical, when professional CART is the stronger choice and when a hybrid event setup makes sense.

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Otter AI alternatives
The best transcription app depends on what happens after the words are captured.
Transcription toolsJuly 27, 202610 min read

Otter.ai Alternatives: 7 Transcription Apps to Try in 2026

Looking beyond Otter.ai? Compare seven transcription apps for meetings, live events, multilingual transcription, media editing, and more based on the job you actually need done.

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Event accessibility
Captions are one part of an accessible event.
Event accessibilityJuly 21, 202611 min read

How to make your conference or event more accessible with live captions

A practical, 11-point event accessibility checklist — venue, slides, contrast, microphones, caption placement, QR access, and post-event transcripts.

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More guides are on the way — comparisons with CART captioning, and a plain-language look at accessibility obligations.

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